Manager of Legislative Services/Municipal Clerk

Job Description

<p><b>About Us:</b></p><p>At Logic Executive Search and Workplace Solutions we strive to be a valued, strategic business partner providing the highest level of executive recruitment expertise and customized workplace strategies.</p><p><br></p><p><b>The Opportunity:</b></p><p>The Township of Wilmot is a vibrant and growing lower-tier municipality located in the Region of Waterloo. The Township is proud of its strong sense of community, rich history, and commitment to delivering responsive and transparent local government services that enhance the quality of life for residents. The Township fosters an inclusive and collaborative workplace culture that values integrity, innovation, and excellence in public service.</p><p><br></p><p>Reporting to the Director of Corporate Services / Treasurer, the <b>Manager of Legislative Services / Municipal Clerk</b> provides strategic leadership and oversight of the Legislative Services Division. This includes Council and Committee services, municipal elections, by-law enforcement, animal control, and records management. As the statutory Municipal Clerk<b> </b>under the Municipal Act, this position plays a vital governance and compliance role, ensuring adherence to legislative requirements and best practices in municipal administration. The Clerk is also a key advisor to Council, the CAO, and senior leadership, fostering transparent, accountable, and effective decision-making processes.</p><p><br></p><p><b>What’s In It For You?</b></p><ul><li>Paid training and professional development opportunities.</li><li>Competitive Base Salary</li><li>Comprehensive Benefits Plan</li><li>OMERS Pension</li></ul><p><br></p><p><b>What You’ll Be Responsible For:</b></p><ul><li>Leading and managing all operations of the Legislative Services Division, including Council and Committee administration, records management, by-law enforcement, and animal control.</li><li>Serving as the statutory<b> Municipal Clerk,</b> fulfilling duties under applicable provincial acts (Municipal Act, Municipal Elections Act, Vital Statistics Act, Drainage Act, MFIPPA, etc.).</li><li>Providing expert guidance and procedural advice to the Mayor, Council, Committees, and staff.</li><li>Preparing agendas, minutes, reports, by-laws, and official records while ensuring procedural compliance and transparency.</li><li>Coordinating and overseeing all aspects of municipal elections and by-law enforcement programs.</li><li>Managing the Township’s policy governance and corporate records systems (TOMRMS).</li><li>Administering the issuance of marriage, lottery, and burial licenses, and acting as Head under MFIPPA.</li><li>Preparing and managing divisional operating and capital budgets.</li><li>Supervising and mentoring staff, fostering a culture of collaboration, accountability, and service excellence.</li><li>Acting as Returning Officer, Commissioner of Oaths, Division Registrar, and liaison for the Waterloo Area Ombuds Service and Integrity Commissioner.</li><li>Leading continuous improvement initiatives and policy updates to align with evolving legislation and community needs.</li></ul><p><br></p><p><b>The Ideal Candidate:</b></p><ul><li>Post-secondary degree in Public Administration, Political Science, or a related discipline.</li><li>Minimum of seven (7) years of progressive municipal experience, with at least three (3) in a supervisory or senior administrative capacity.</li><li>Certified Municipal Officer (CMO) designation through AMCTO, or equivalent.</li><li>In-depth knowledge of municipal legislation, parliamentary procedures, and governance frameworks.</li><li>Proven ability to lead and develop teams, manage change, and build collaborative working relationships.</li><li>Exceptional communication, organizational, and problem-solving skills.</li><li>Demonstrated professionalism, discretion, and ability to work effectively under pressure.</li><li>A satisfactory Criminal Record Check is required upon hire.</li></ul><p><br></p><p><b>Complimentary Experience:</b></p><ul><li>Experience in by-law enforcement, policy development, and legislative modernization initiatives.</li><li>Familiarity with TOMRMS or other electronic records management systems.</li><li>Prior election administration or governance modernization experience in a municipal setting.</li></ul><p><br></p><p>Logic Executive Search and Workplace Solutions is dedicated to supporting opportunities that reflect the diversity of the communities we serve. We value diverse perspectives and experiences, and encourage individuals from all backgrounds to apply, including those who may not meet every requirement listed.</p><p><br></p><p>If you are interested in applying for this position, please forward a copy of your resume to melina@logicexecutivesearch.com. We thank all those who apply for this role, however, only those selected for an interview will be contacted.</p><p><br></p><p>Logic Executive Search and Workplace Solutions is committed to providing accessible employment practices that follow the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Should you require accommodation during any phase of the recruitment process, please let our recruitment team know.</p><p></p>