Harbr Human Resources
Executive Assistant (Remote – Toronto-Based)
Salary: $75,000-$85,000 annually
Location: Toronto, ON (Remote, with in-person meetings quarterly)
Employment Type: Full-Time, Permanent
A dynamic organization dedicated to advancing diversity, equity, and inclusion in the professional space is seeking a highly experienced Executive Assistant to provide direct support to the Chief Executive Officer. This role is best suited to a proactive, detail-oriented professional with a strong background supporting C-suite executives, who thrives in a fast-paced, remote working environment. While the role is primarily remote, candidates must reside in the Greater Toronto Area to attend occasional in-person conferences and team meetings.
Key Responsibilities:
Executive Support:
- Manage complex calendar coordination across multiple time zones
- Draft high-quality correspondence to clients, stakeholders, and executives
- Coordinate distribution of personal correspondence on occasion
- Prepare materials and agendas in advance of executive meetings
Office & HR Administration:
- Maintain accurate staff records, including leave tracking
- Facilitate onboarding and offboarding processes
- Coordinate resolution of minor technology issues
- Process and track approved invoices and payments
Special Projects:
- Contribute to ongoing administrative projects (e.g., updating internal documents, creating templates)
- Maintain and manage an internal talent board: posting opportunities, coordinating vendor onboarding, and reporting metrics
Qualifications:
- Minimum 15 years of experience as an Executive Assistant, with a strong preference for experience supporting a single C-suite executive
- Exceptional communication and grammatical skills
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent organizational, prioritization, and time management skills
- Ability to work independently with minimal supervision
- Proven ability to anticipate needs, think critically, and act resourcefully
- Comfortable with occasional flexible working hours as required
- Demonstrated ability to build strong relationships with both internal teams and external stakeholders
- Adaptable and collaborative team player
Application Process:
Qualified candidates should send their resume to .
We thank all applicants for their interest. Only those selected for an interview will be contacted.
