Administrative Coordinator

Job Description

EMPLOYMENT OPPORTUNITY

Title: Community Programs Administrative Coordinator

Department: Community Programs

Reports to: Manager of Community Programs, Team Leads

Classification: Full-time, Term (until March 2027)

Hours: 37.5 hours a week

Start Date: As soon as possible

Application Deadline: November 30, 2025

Location: Halifax and Dartmouth, NS

YWCA Halifax is a progressive, multi-service, not-for-profit organization dedicated to improving the lives of women, girls, two-spirited and gender diverse people and their families at critical turning points in their lives. We work to transform lives by providing a continuum of services and programs that drive lasting positive change. We strive to change the underlying issues that are root causes of inequality, violence, poverty, and homelessness. Our four program focus areas include: promoting the health, wellness, and leadership of women and girls; advancing women's economic and housing security; delivering quality, accessible, early learning, and childcare; and working to end violence against women, girls and gender diverse individuals.

Why work for the YWCA

Staff at YWCA Halifax enjoy a supportive and dynamic team environment, a commitment to staff growth, a connection to the national and international YWCA movements, learning from colleagues in a multiservice agency, and a strong shared vision.

Why YOU should apply

Even if you don't have all the requirements listed in this position, you may be the right candidate. If you are a natural leader with a strong attention to detail and a passion for social justice and gender equity, we want to hear from you. Take a chance and apply. Tell us how you can make a difference through your YWCA.

Position Overview

The Community Programs Administrative Coordinator is a key resource to the Community Programs team, including Youth, Employability, Newcomer Supports, and LEAD programs. The Administrative Coordinator provides confidential, strategic and operational support by planning, organizing and performing a variety of administrative tasks and work projects. These tasks may require independent judgement and time management skills in prioritizing multiple demands and completion of tasks within tight deadlines.

Qualifications and Requirements

• Degree or diploma in business administration, related field of study or equivalent experience.
• Understanding of finance and accounting would be an asset
• Understanding of Program or Project work would be an asset
• Experience and skills in Canva or other design programs an asset
• To be able to work effectively as a team member and maintain an open, communicative, and supportive working environment.
• Independent judgement and time management skills
• Effective interpersonal, and organization skills, high level of computer literacy, ability to maintain collaborative partnerships, internal and external to the organization.

Essential Duties of the Position

Program Support

• Program promotion
• Internal system for participant registration and intake
• Ensuring reporting and evaluation data is collected and stored confidentially
• Update and organize program files and folders in online drives
• Other tasks as delegated by Program Team Leads

Community Programs Manager Support

• Prepares and distributes meeting documents
• Research best practice, tools and resources for programs and content
• Collects information and data from programs to support development and design

General Admin Duties

• Orders or sources supplies as needed
• Communicate via email with internal and external stakeholders
• Maintains accurate files electronically and in hardcopy to ensure responsible administrative records.
• Assumes other duties as assigned within the scope of their role.

YWCA Halifax is committed to diversity, and we welcome all suitably qualified applicants from all backgrounds to apply. YWCA Halifax is governed by, employs, and serves diverse individuals and community members. Self-identification by applicants does not guarantee an interview but we want you to know that we understand that lived experience of racialization, Indigeneity, disAbility, and gender diversity are their own knowledge and expertise. We value this expertise and consider it as we discern who to interview.

If interested, please send your cover letter and resume in one document to

Subject Line: Community Programs Admin

Job Type: Full-time

Benefits:

• Casual dress
• Dental care
• Extended health care
• Paid time off

Application question(s):

• Are you legally entitled to work in Canada?

Work Location: In person