Receptionist and Admin Clerk

Mango Insurance is a leading trucking insurance broker with operations in Alberta, Ontario, and an operational office in India. Our commitment to innovation and client-first solutions has driven our growth to $45 million in premiums since 2018. We’re expanding our team and looking for a dynamic Receptionist and Admin Clerk to implement our efforts in fostering internal support.

This is a high pressure and full time work from office role starting 8:30 am and Ending 5:30 PM with break from 10 AM to 10:15 AM, 12 PM to 12:30 PM and 2:30 to 2:45 PM. For 40 active hours per week.

Mango Insurance is seeking candidates for the following position based in the Calgary office: Receptionist and Admin Clerk.

As Receptionist and Admin Clerk, you will use your skills and business acumen to support the leadership team. The ideal candidate will have the ability to exercise good judgement in a variety of situations, with exceptional written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

PROACTIVE ACTIONS

• Works professionally with a high degree of maturity
• Maintains confidentiality and discretion in relationships
• Prioritizes needs; handle matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Rely on your critical thinking and analytical problem-solving skills so that you can quickly to address issues and prevent any problems from affecting the company
• Move projects along with a sense of urgency, following all lead indicators

RESPONSIBILITIES

• Manage internal and external correspondence for the leadership team, as required
• Prepare and edit presentations
• Take minutes and notes in meetings
• Manage the calendar for the leadership team; planning and scheduling meetings and appointments
• Coordinate and support internal and external events
• Conduct research and manage project completion for the executive team
• Making travel and guest arrangements
• Support positive relationships crucial to the success of the organization
• Provide a bridge for smooth communication between the leadership team and internal departments; demonstrate leadership to maintain credibility, trust and support

What We Offer

• Competitive salary and performance-based bonuses.
• Opportunities for professional growth and leadership development.
• A collaborative, forward-thinking work environment.
• The chance to make a significant impact on the future of Mango Insurance.

Knowledge and Experience:

• Strong organizational skills with an ability to perform independently and prioritize tasks
• Seamless project execution and excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and, external partners
• Expert level written and verbal communication skills
• Emotional maturity
• Bachelor’s Degree preferred
• 1-5 years of experience in an admin role
• Experience with internal and external communications
• Microsoft Office Suite (Outlook, Word, Excel, Powerpoint, Teams), Able Extract, Adobe

This job operates in a professional office environment.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.