Receptionist/Administrative Assistant

Job Description

<p>Date posted: September 17, 2025</p><p>Job Posting: Reception/Administrative Assistant</p><p>Wage: CA$23.00 per hour</p><p>Hours: 35 hours/week</p><p>Posted: September 17, 2025</p><p>Closing: September 30, 2025</p><p>Nature of Position:</p><p>The Ki-Low-Na Friendship Society is an Indigenous-led organization committed to supporting urban Indigenous peoples through culturally grounded programs and services. We foster community, connection, and empowerment in all that we do.</p><p>Position Summary</p><p>The Reception / Administrative Assistant is the first point of contact for visitors, clients, and staff at KFS. This role is responsible for creating a welcoming environment, managing front desk operations, and providing administrative support to ensure smooth day-to-day functioning of the organization.</p><p>Key Responsibilities</p><ul><li>Greet and assist visitors, clients, and staff in a respectful and professional manner.</li><li>Answer and direct phone calls, emails, and other inquiries.</li><li>Maintain sign-in sheets and monitor building occupancy for safety and reporting.</li><li>Schedule appointments and manage meeting room bookings.</li><li>Support administrative tasks such as filing, photocopying, scanning, and data entry.</li><li>Assist with mail distribution, supply inventory, and ordering office materials.</li><li>Coordinate with cleaning staff and other service providers as needed.</li><li>Support event logistics and internal communications.</li><li>Maintain confidentiality and uphold KFS's values and protocols.</li></ul><p>Qualifications</p><ul><li>Previous experience in reception or administrative support preferred.</li><li>Strong interpersonal and communication skills.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Ability to multitask and prioritize in a fast-paced environment.</li><li>Knowledge of Indigenous cultures and protocols is an asset.</li><li>Comfortable working with diverse populations and sensitive information.</li><li>Organized, reliable, and proactive.</li></ul><p>Working Conditions</p><ul><li>Office-based role at the KFS main building.</li><li>Occasional lifting of supplies or materials.</li><li>May be required to support events or activities outside regular hours.</li></ul><p>How to Apply</p><p>Send Resumé (cover letter required) to:</p><p>Mail: Ki-Low-Na Friendship Society</p><p>Attention: Human Resources</p><p>442 Leon Ave Kelowna, BC V1Y 6J3</p><p>Fax: </p><p><em>We thank all applicants for their interest; however, only individuals selected for interviews will be contacted.</em></p><p>Job Type: Full-time</p><p>Pay: $23.00 per hour</p><p>Expected hours: 35 per week</p><p>Work Location: In person</p>