Reception/Administrative Assistant
Aplin
Edmonton
Job Description
Are you an organized, tech-savvy professional who thrives in a supportive and collaborative environment? This Reception and Administrative Assistant opportunity, located in Edmonton's West End, offers the chance to be part of a small, close-knit team where your positive attitude, initiative, and attention to detail will truly make an impact.You'll play a key role in ensuring the smooth day-to-day operations of the office-balancing front desk reception duties with a variety of administrative and clerical responsibilities. The ideal candidate is social, kind, professional, and eager to contribute to a team that values collaboration, efficiency, and strong communication.
What You'll Do
- Greet and assist visitors, answer and direct incoming calls, and maintain a welcoming front office environment
- Manage phone systems, update voicemail settings, and coordinate changes for new users and holidays
- Prepare and assemble financial statement packages, personal tax returns, and related documents
- File, e-file, and archive government forms, correspondence, and electronic data
- Draft, format, and finalize client correspondence and reports
- Prepare courier packages and coordinate deliveries to clients and agencies
- Process payments, prepare deposits, and enter data into internal systems (TPS, QuickBooks, etc.)
- Maintain office supplies, postage meters, photocopiers, and printers
- Open and distribute mail, emails, and faxes daily
- Support office upkeep-organizing common spaces, sanitizing between meetings, managing kitchen duties, and ordering groceries
- Assist with internal bookkeeping, including posting invoices, bills, and reconciliations
- Coordinate staff lunches, social events, and other team-building activities
- Provide general administrative support to partners and team members
- Strong technical proficiency with Microsoft Outlook, Excel, and Word (testing required)
- A quick learner who asks questions, takes initiative, and enjoys supporting others
- Excellent communication and interpersonal skills-you're approachable, social, and professional
- High attention to detail, particularly in written communication and document handling
- Self-motivated with the ability to adapt to both busy and quieter office periods
- Comfortable learning and using new systems such as QuickBooks, DocuSign, Docket, or TPS
- Previous experience in a small office environment (such as a law firm, dental office, or professional services setting) is an asset
How to Apply
Ready to start your career as a Reception/Administrative Assistant at Aplin?
- Click the "Apply Now" button below.
- Review the safety warning in the modal.
- You will be redirected to the employer's official portal to complete your application.
- Ensure your resume and cover letter are tailored to the job description using our AI tools.
Frequently Asked Questions
Who is hiring?▼
This role is with Aplin in Edmonton.
Is this a remote position?▼
This appears to be an on-site role in Edmonton.
What is the hiring process?▼
After you click "Apply Now", you will be redirected to the employer's official site to submit your resume. You can typically expect to hear back within 1-2 weeks if shortlisted.
How can I improve my application?▼
Tailor your resume to the specific job description. You can use our free Resume Analyzer to see how well you match the requirements.
What skills are needed?▼
Refer to the "Job Description" section above for a detailed list of required and preferred qualifications.
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