Office & Project Administrator

Job Description

<p><b> WHO WE ARE </b><p> Govan Brown is a national construction firm headquartered in Toronto. Our expertise is in commercial interiors and core & shell construction. Since 1994, we’ve demonstrated excellence through our commitment to exceptional service, quality work and innovation. We provide an environment that engages our people, encourages strong work ethics, fosters growth and development, and supports the communities in which we work. Govan Brown is recognized as one of Canada's Best Managed Companies and one of Canada's Top 40 Contractors. </p><p></p><p><b> COOL PERKS WE OFFER </b></p><ul><li><b> Summer hours: </b> Get a head start on your weekends from Victoria Day through Thanksgiving </li><li><b> Fun Team and Volunteer Events: </b> Enjoy the opportunity to socialize with team members at events and volunteer activities within the community. </li><li><b> Modern Workplace </b> : On-site coffee bar and employee lounge with television, dart board, pool table and nearby parking. </li><li><b> Service and Referral Rewards: </b> We appreciate our employees’ commitment to our success and growth through various creative rewards, (including a personalized bobblehead for a key milestone!)</li><li><b> Professional Development & training </b> : Expand your knowledge through various internal training programs and support of your professional certification goals. </li><li><b> Health & Dental benefits </b> : Such as prescription drug coverage, medical services, dental and vision as well as a Health Spending Account of $750 (minimum) to use as you like to top up our benefit programs. </li><li><b> Wellness & Life Balance </b> : Through our Employee Assistance Program we offer wellness tools for employees and their families, as well as a minimum of 3 weeks of vacation. </li><li><b> Investing in your future </b> : We offer a Registered Retirement Savings Plan (RRSP) with up to 5% match and an Employee Share Purchase Program (ESPP). </li><li><b> Safety </b> : We prioritize safety at GB, with daily safety activities woven into our operations and safety programming throughout the year. We also offer a $400 Boot Allowance every two years to ensure employees have access to CSA approved safety boots. </li></ul><p></p><p><b> OUR OPPORTUNITY </b></p><p> Govan Brown has an exciting opportunity for an <b> Office & Project Administrator </b> to provide support to our busy and growing Calgary office. </p><p></p><p> Your responsibilities, though not limited to, will include: </p><p></p><ul><li> Perform a range of administrative services including welcoming guests to the office, responding to phone calls and email, arranging couriers, opening and distributing mail, photocopying, scanning of invoices, completing credit applications, coordinating meetings etc. </li><li> Act as the liaison between the landlord and the office staff, communicating important building information and submitting service tickets when needed. </li><li> Maintain inventory of office and kitchen supplies, including tracking the costs associated. </li><li> Organize and maintain office common areas such as staff lounge, printer rooms, meeting rooms, storage room, etc. </li><li> Work collaboratively with IT to troubleshoot or setup meeting rooms or workstations, including distributing IT equipment to employees as needed. </li><li> Plan and coordinate office events (like annual holiday party, annual family event, etc.) including coordinating catering orders, setting up and taking down. </li><li> Provide administrative support to the executive team with various administration task like expense management and travel coordination. </li><li> Support estimating and project management team by responding to work order and invoicing queries, job setups, work access permits, collecting safety documents from trades, project closeout documentation, ordering drawings, printing, and other administrative tasks as required. </li><li> Track and manage employee parking arrangements, communicating changes to the Payroll team. </li><li> Assist with new employee onboarding including swag distribution. </li></ul><p></p><p><b> WHAT YOU BRING </b></p><ul><li>3 + years of office administration experience </li><li> University or College degree / diploma an asset </li><li> Knowledge of basic accounting </li><li> Previous roles in commercial construction and/or real estate environment is an asset </li><li> Computer proficiency in Microsoft Office Suite, Outlook and Accounting software. </li><li> Able to learn new technology quickly. </li><li> Confidence and moxie to interact with individuals at all levels and with differing styles </li><li> Self-motivated with the ability to take initiative and work in a fast-paced environment, handling competing demands </li><li> High level of professionalism, sound judgment with the ability to get results </li><li> Highly organized and a stickler for detail </li><li> Love working both independently and with a team, sharing information with others </li><li> Positive, entrepreneurial spirit with a “get ‘er done” attitude </li></ul><p></p><p><b> YOUR WORKING CONDITIONS AND ENVIRONMENT </b></p><ul><li> Primary work location is <b>215 9th Ave SW, Calgary (Penn West Tower)</b> with minimal work-related travel. </li><li> Exposure to construction work site environment in all seasons. </li><li> On-site and in-office. <b> This is not a hybrid or remote role. </b></li></ul><p></p><p><em> Govan Brown is an equal opportunity employer and we would like to thank all applicants for their interest. Please note that we will only be contacting the candidates under consideration. </em></p><p></p>