Office Administrator

Job Description

Job Description

Job Description

Salary:

PACT (Pearson Accelerator Construction Team) is a General Partnership of Alberici, Amico, Kenaidan, and Obayashi, supported by design partners Egis, Mott MacDonald, and Weston Williamson + Partners. Together, we are delivering Accelerator, a major program of Pearson LIFT (Long-term Investment in Facilities and Terminals), Toronto Pearson's infrastructure development plan. This multi-year program is designed to address immediate passenger growth demands while preparing Canadas largest airport for the future of air travelincluding critical upgrades to airfield and infrastructure, greenhouse gas reduction initiatives, modernization of Terminals 1 and 3, and the creation of a world-class passenger experience.

Key Responsibilities

• Welcome and directs visitors by maintaining employee and department directories, giving instructions.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges; providing building fobs to new employees; unassigning fobs to exiting employees.
• Maintains safe and clean reception, meeting rooms, and lounge area by complying with procedures, rules, and regulations; and maintains office efficiency arranging necessary repairs with property management. (add in multiple floors/buildings)
• Act as a primary liaison between the company, staff, tenants, and office building management, providing information, answering questions, and responding to requests.
• Managing booking schedules of meeting rooms as required.
• Keeps stock of office and kitchen/cleaning supplies and placing orders as necessary.
• Perform a variety of administrative duties for the office, such as generating and distributing memos, letters, spreadsheets, forms; and sorting and distributing incoming mail/packages.
• Maintain a positive and professional presence in the office.
• Assist in the planning and execution of company events.
• Track daily expenses and prepare weekly, monthly, or quarterly reports.
• Other duties as assigned.

Key Qualifications/Requirements

The ideal candidate for the role is a detail-oriented self-starter and flexible problem solver with superb communication skills. He/she should have prior experience thriving in an administrative capacity in an office environment. Multitasking and the unique ability to skillfully handle the unexpected are essential qualities to bring to the position. More specifically, the successful candidate should have:

• 2+ years experience in an administrative role/customer service/hospitality role
• Valid drivers license and the ability to be on site daily
• Strong time-management skills and the ability to organize and coordinate multiple projects at once.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and other office productivity tools, with aptitude to learning new software and systems.
• Exceptional energy, commitment to service excellence, and ability to maintain confidentiality.
• Experience overseeing budgets and expenses.
• Fluent in English required, additional languages an asset but not required.
• Excellent written communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively.

Preferred Qualities

• A proactive mindset with the ability to handle tasks with little notice
• Strong communication skills and a willingness to support team members
• Open to building skills and growing within the role
• Ideal for someone early in their career or seeking stable, long-term employment

PACT is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. We are committed to providing an inclusive and barrier free candidate experience and work environment. If you require accommodation to apply or if selected to participate in an assessment process, please advise Human Resources.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.