Office Administrator

Job Description

We’re Hiring: Office Administrator <p><b> Rectangle Design Inc. </b>is a fast-moving, design-build firm specializing in residential real estate development projects. Since 2005, we’ve completed more than 200 custom homes, townhouses, and major renovations. We think fast, move fast, and build fast — and we’re looking for someone who can keep pace and bring structure to our growing team. <p> We’re looking for a highly organized, professional, and confident <b> Office Administrator </b>who is great on the phone, has strong communication skills, and brings serious attention to detail. This is an <b> in-office position </b>for someone <b> currently living in Calgary </b> . </p><p><b> We are not considering relocation or remote applicants. </b></p> The Role <p> You’ll work closely with our <b> Operations team </b>to keep projects and processes running smoothly. Your role is about supporting the people who build — through exceptional organization, scheduling, and follow-through. </p> Key Responsibilities <ul><li> Coordinate project scheduling, calendar updates, and follow-ups with trades and suppliers </li><li> Manage procurement and purchase orders, ensuring accuracy and tracking delivery timelines </li><li> Handle incoming calls with professionalism, clarity, and warmth — you’ll often be the first point of contact </li><li> Assist with subtrade coordination, document control, and RFQ tracking </li><li> Support project managers with daily administrative needs </li><li> Keep the office organized and help build efficient systems and workflows </li></ul> What You Bring <ul><li> Minimum 5 years of professional office administration experience (construction, design, or related industry preferred)</li><li> Excellent phone and communication skills — professional, clear, and confident </li><li> Strong organizational skills and a proactive, resourceful mindset </li><li> Experience with purchase orders, scheduling, and basic project coordination </li><li> Proficiency with QuickBooks, Microsoft Office/Google Suite, and fast typing skills </li><li><b> Must currently reside in Calgary. Applicants outside of Calgary will not be considered. </b></li></ul> Details <ul><li> Location: #100, 1604 10 Avenue S.W., Calgary </li><li> Hours: Monday to Friday, 9:00 AM – 5:00 PM </li><li> Start: As soon as possible </li><li> Compensation: Please include wage expectations with your application. </li></ul> How to Apply <p> We will <b> only </b>be reviewing applications submitted by email. </p><p> Send your resume and cover letter to <b> </b></p><p><b> Include salary expectation </b></p><p></p><p><b> Attn: Shane Rennie </b></p><p><b> Subject line: </b><em> Office Administrator Application </em></p><ul><li><b> If you’re detail-oriented, love keeping projects organized, and can make a phone call sound like a handshake — we want to hear from you. </b></li></ul>