Office Admin / Estimator
Job Description
Job Description
Job Description
Job Good! Life Good!
The Headhunter Group is an innovative Staffing and Recruiting Company operating in Canada Albania, Kosovo, Montenegro, Macedonia, Bosnia & Herzegovina, Serbia, Cyprus, Greece, and USA. We offer the newest mentality in the Staffing industry, and our core business is centered on candidates and Clients.
ABOUT THE COMPANY
Essential Painting Pro is a professional residential and commercial painting company based in Toronto. We are known for quality workmanship, reliability, and excellent customer service.
JOB SUMMARY
We are seeking a detail-oriented and proactive Office Administrator & Estimator to support daily office operations and prepare accurate estimates for painting projects. This role is essential in coordinating administrative tasks, customer communication, and project estimating to support business growth.
KEY RESPONSIBILITIES
Office Administration
Act as the first point of contact for clients via phone, email, and in person
Manage scheduling, emails, filing, and data entry
Coordinate site visits and appointments
Maintain organized project files, invoices, contracts, and documentation
Communicate with customers regarding timelines and project updates
Assist with invoicing, purchase orders, and supplier coordination
Prepare accurate estimates and quotes for residential and commercial painting projects
Conduct site visits to assess scope, materials, labor, and surface conditions
Create detailed scopes of work, proposals, and cost breakdowns
Assist in the preparation and submission of bidding and tender documents, including RFQs, RFPs, and supporting documentation
Review bid requirements, deadlines, and compliance criteria
Coordinate supporting documents such as insurance certificates, company profiles, and pricing schedules
Present and explain estimates and proposals to clients
Track costs and support a smooth transition from estimate and bid award to project execution
Diploma in Business Administration, Office Administration, or a related field (required)
Minimum 2 years of experience in office administration or a similar role
Experience in estimating, bidding, or construction-related environments is an asset
Proficiency in Microsoft Office (Word, Excel)
Strong communication, organizational, and time-management skills
Professional, reliable, and customer-focused
Highly organized with strong attention to detail
Ability to work independently and manage multiple priorities in a fast-paced environment
Competitive compensation
Growth and development opportunities
Supportive and professional work environment
How to Apply
Ready to start your career as a Office Admin / Estimator at The Headhunter?
- Click the "Apply Now" button below.
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- You will be redirected to the employer's official portal to complete your application.
- Ensure your resume and cover letter are tailored to the job description using our AI tools.
Frequently Asked Questions
Who is hiring?▼
This role is with The Headhunter in Scarborough.
Is this a remote position?▼
This appears to be an on-site role in Scarborough.
What is the hiring process?▼
After you click "Apply Now", you will be redirected to the employer's official site to submit your resume. You can typically expect to hear back within 1-2 weeks if shortlisted.
How can I improve my application?▼
Tailor your resume to the specific job description. You can use our free Resume Analyzer to see how well you match the requirements.
What skills are needed?▼
Refer to the "Job Description" section above for a detailed list of required and preferred qualifications.