City of Brampton
Job Description JOB TITLE: Manager, Centre of Excellence & Capital Compliance DEPARTMENT: Office of the Chief Administrative Officer POSTING NUMBER: 105595 NUMBER OF POSITIONS: 1 JOB STATUS & DURATION: Full Time Permanent HOURS OF WORK: 35 hour workweek LOCATION: Hybrid Model – when working onsite, you will report to the location of City Hall. SALARY GRADE: 8 HIRING SALARY RANGE: $122,808.00 – $138,159.00 per annum MAXIMUM OF SALARY RANGE: $153,510.00 per annum JOB TYPE: Management and Administration POSTING DATE: August 18, 2023 CLOSING DATE: August 28, 2023 AREA OF RESPONSIBILITY: Reporting to the Director, Business Improvement & Compliance, this position will lead the development and deployment of a Centre of Excellence & Capital Compliance unit (Enterprise PMO) for the City of Brampton aligned to organizational strategy and objectives. The role is responsible for leading the development, implementation, and maintenance of corporate standards for the City’s project management methodology, processes, tools and training within the Corporation, in order to ensure consistent results in the delivery of capital projects. The role will work collaboratively with corporate project and policy teams in establishing standardized governance, competency, and related policies.
Program Design, Management and Prioritization: Lead the design, development, and implementation of an enterprise-Project Management Office structure. Provide recommendations to Executive Sponsor and Corporate Leadership Team (CLT) on overall governance, procedures, processes, and technology to be adopted across the City of Brampton. Develops annual Centre of Excellence & Capital Compliance (CECC) workplan in conjunction with Sponsor and Steering Committee. Researches, designs, and develops best practice project management tools, templates, reports and methodologies.
Work in close collaboration with Commissioners and Directors of business units with capital projects to provide support and consulting advice to project managers in those divisions that are delivering capital projects. Lead project management alignment and consistency across the corporation. Reviews and approves project requests, plans and budgets. Manages escalated project delivery issues.
Develops project and portfolio dashboards, ensures regular and consistent reporting occurs, and provides analysis and updates on reports. Reviews project-specific workplans assessing and reporting on resourcing – financial and human – and provides input on priorities. Forecasts future resource demands. Stakeholder Relationship Management: Manages the administration of the CECC in partnership with a Steering Committee of senior leaders from relevant business units that execute capital projects (e.g., Public Works & Engineering, Digital Innovation & Information Technology, Transit, Parks & Forestry, etc.).
Coordinate CECC Steering Committee meetings, set the agendas and build consensus amongst all stakeholders for major decision points (i.e., new PM methodology). Work collaboratively with the CECC Executive Sponsor to ensure buy-in with the CECC vision/strategy and annual workplan. Initiates and manages relationships with internal and external clients and core business stakeholders to promote and build confidence in the value of CECC services. Serves as a point of contact for problem resolution with clients and stakeholders related to project planning and implementation.
Provides subject matter expertise and strategic guidance related to project management to Project Managers across the organization. Advocate for PM best practices and enable thoughtful engagement and information sharing through thoughtful communications process. People Leadership: Responsible for direct leadership of staff (Project Coordinators) within the section including formal performance management. Forecasts and manages CECC project staffing and technology needs in order to balance project and portfolio workload ensuring resources are utilized effectively and efficiently.
Fosters a productive team environment by effectively solving problems and, coaching, mentoring and motivating staff. Provides employee feedback and ensures skills development and training needs are identified and proper training is planned and executed. Assigns specific projects / initiatives as required, provides project advice and on a periodic basis reviews work products and deliverables. Program and Administrative Accountabilities : Develops an annual workplan and its related budget, human resources plans and key performance indicators.
Responsible for section administration including setting and tracking budget; development of workforce planning (recruitment, training, performance management); on-going resource management. Approves contracts and payments to external vendors. Ensures compliance with all legislation and policy, including Occupational Health and Safety Develop reports / presentations including project-specific; overall operations; and financial. Delivers presentations to staff as well as Council.
SELECTION CRITERIA: EDUCATION: Post-secondary degree in Business Management, Operations Management or Engineering. Master’s Degree an asset (MBA or MPA, preferred). 5 – 7 years’ experience in project management. Experience in simultaneously managing several complex projects, with financial tracking. REQUIRED EXPERIENCE: Demonstrated experience establishing and/or running an Enterprise PMO Expert-level knowledge of project and change management and associated methodologies, techniques, processes, and approaches Proven track record in driving change and delivering tangible benefits with sustainable results within complex organizations in various progressive industries/ environments.
Ability to lead, motivate and coach diverse teams to obtain cooperation, instil accountability and achieve results. Excellent verbal and written communication, presentation, and facilitation skills. Confident speaking ability with Sr. Management.
Must be able to maintain confidentiality, exercise discretion and tact in sensitive situations. Municipal experience would be an asset. Expertise with Microsoft tools (MS Project, Excel, Word, SharePoint, Visio, etc.) OTHER SKILLS AND ASSETS: PMP (Project Management Professional) Certification an asset. PROSCI Change Management certification an asset.
Various tests and/or exams may be administered as part of the selection criteria. Alternate formats will be provided upon request. Interview: Our recruitment process may be completed with video conference technology. As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.
Any changes affecting this position will be communicated as information becomes available. If this opportunity matches your interest and experience, please apply online by clicking the button above quoting reference 105595 by August 28, 2023 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement.
A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted. As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.
Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion.
The City may use anonymized data to produce aggregate reports for internal or external use. Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly.
If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.
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