Maintenance/ Facilities Coordinator (Biotech)


Website Apex Systems

Lab Operations & Facilities Coordinator (Biotech)

Apex Systems is a large staffing and consulting firm and we are looking for a Lab Operations & Facilities Coordinator with a background of 3+ years of supply chain, managing equipment, and coordinating experience to place at our Biopharma client.

  • Client: Innovative Biotech Start-up
  • Contract/Perm & duration: 6-month contract (high possibility of extension)
  • *Contract will be mostly onsite*
  • Location: Downtown Toronto

We are seeking a Lab Operations, Coordinator to oversee the day-to-day technical and administrative operations of the RD laboratories, as well as the safe and proper use, care, calibration, and maintenance of laboratory equipment and other scientific resources.

Our client is seeking a Lab Operations and Facilities Coordinator to oversee the day-to-day technical and administrative operations of the RD laboratory and office space. Reporting to the Senior Manager of Lab Operations, the successful candidate will be responsible for the laboratory’s routine operations including but not limited to inventory management, stocking of common supplies, tracking expenditures against operations budgets, shipping and receiving, equipment management, and assisting with administration and documentation.

This is an outstanding opportunity to contribute to bringing a new class of cell-based medicines to patients. Collaboration with a highly motivated, world-class team of scientists and engineers promises an exciting and engaging work environment for a motivated, self-starting candidate.


  • Responsible for coordination with facilities vendors and schedules visits from service providers, hosts and works with them to complete equipment and facility maintenance or repair. This may occasionally require after hours phone calls and contacts with vendors, as necessary.
  • Maintains facility/equipment repair and maintenance records ensuring that all maintenance occurs according to schedule as required.
  • Responsible for managing purchase order requests for facility related requests.
  • Assists management to develop and evaluate plans for facilities.
  • Ensures safety measures in the laboratory and office are being followed, takes initiative to update safety SOPs, training material and documentation.
  • Assists laboratory members with day-to-day operational needs to improve workflows and efficiency within the laboratory.
  • Responsible for receiving, storage and distribution of all reagents, supplies, consumables, equipment, parts, and any other inventory item(s) related to the operation of the laboratory and office spaces.
  • Ensures that laboratory staff are aware of goods received and their proper storage, coordinates distribution of supplies within the laboratory on daily basis.
  • Maintains an efficient system of inventory control to ensure there are proper levels of supplies in the laboratory and office spaces available for use, allowing for no waste of inventory, reagents, or products due to shelf storage expiration.
  • When directed, must be capable of installing and setting up laboratory and office equipment.
  • When directed, will coordinate and follow-up on instrument preventative maintenance and emergency services.
  • Assist in maintaining environmental monitoring software and troubleshooting equipment issues based on environmental monitoring data.
  • Assists with equipment relocations, lab and office rearrangements, relocations, and expansions.
  • Will receive all necessary training to be able to work in our offices and controlled laboratory environments. Due to the nature of the work in the laboratory it is mandatory to wear personal protective equipment. There is a risk of potential exposure to chemicals and biohazards.

Key Qualifications:

  • Minimum of 3 years related experience.
  • Ideally exposure to the scientific industry
  • Experience in building and equipment maintenance is an asset.
  • Experience with shipping and cold chain logistics is an asset.
  • Working knowledge of procure-to-pay processes is an asset.
  • Demonstrated experience with procurement and logistics support.
  • Experience with writing and reviewing SOPs is an asset.
  • Competency in computer skills and familiarity with Microsoft Office programs (Word, Excel, PowerPoint, etc.) required.
  • Strong problem-solving skills and ability to work with a variety of software platforms.
  • Excellent communication skills, both oral and written; must be able to manage time and priorities efficiently.
  • Must have the ability to maintain a constructive working relationship with all staff, vendors, and co-workers.
  • A proven ability to be highly productive in a fast-paced work environment with excellent attention to detail.
  • Must be a self-starter demonstrating initiative, a positive attitude, and the ability to work in an independent and organized manner.
  • Ability to, on occasion, lift up to 20kg and/or work with a partner to lift anything heavier


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