Executive Assistant

Job Description

<p> We’re supporting a high growth organization on their search for an Executive Assistant to join their team and support their President and CEO in Montreal. <p></p><p> This is a full time opportunity ( 4x a week in office) for someone who thrives in a dynamic, high-performance environment and knows how to anticipate needs, keep operations running smoothly, and serve as a trusted right hand to busy executives. </p><p></p><p></p><p><b> What You’ll Do </b></p><ul><li> Manage complex calendars, coordinate meetings, and organize travel and logistics. </li><li> Act as the key liaison between executives, clients, and partners—handling communications with professionalism and discretion. </li><li> Draft, proofread, and prepare reports, presentations, and correspondence. </li><li> Prepare materials and briefing documents for meetings; record and track follow-up items. </li><li> Support special projects, research, and operational tasks to keep priorities moving forward. </li><li> Manage vendor relationships, expenses, and administrative workflows. </li><li> Help improve internal processes and keep the team organized and on track </li></ul><p></p><p><b> What We’re Looking For </b></p><ul><li>5+ years of experience as an Executive Assistant, Senior Administrator, or Operations Coordinator. </li><li> Background supporting a CEO of a 50-100 person organization before would be ideal. </li><li> Exceptional communication and organizational skills. </li><li> Strong judgment and ability to handle confidential information. </li><li> Proficiency in Microsoft Office Suite and Google Workspace; experience with CRM tools is a plus. </li><li> Self-starter mindset — reliable, resourceful, and solutions-focused. </li><li> Comfortable working independently in a remote environment. </li></ul><p></p>