Event Operations Associate, Partner Activations

Full-Time

Website TED

Event Operations Associate, Partner Activations
  • Contract
  • Department: Events
  • Our Mission: Spread ideas, foster community and create impact

    TED is on a mission to discover and spread ideas that spark imagination, embrace possibility andcatalyze impact. Our organization is devoted to curiosity, reason, wonder and the pursuit of knowledge —without an agenda. We welcome people from every discipline and culture who seek a deeperunderstanding of the world and connection with others, and we invite everyone to engage with ideas andactivate them in your community. TED is owned by a nonprofit, nonpartisan foundation. Our aim is tohelp create a future worth pursuing for all.

    THIS IS a CONTRACT POSITION supporting TED in 2024. This position is remote and open to candidates in both Canada and the US.

    TED is looking for an Event Operations Associate for Partner Activations to join the Event Operationsteam. This is an opportunity to support the execution of world-class conference events with leadingglobal industry partners. You will have working knowledge and experience in the events industry, brandpartnerships, a flair for project management and strategic thinking, a curiosity for innovation, and apassion for excellence.



    A successful candidate for this position is well-rounded with industry expertise in brand partnerships andevent operations including proposing and implementing creative event activations thatnot only align with TED’s ethos and budget parameters but also serve to enhance the overall conferenceexperience for attendees, partners and donors.

    You will support TED with sourcing and securing a variety of services and goods. The responsibilities willinvolve supplier and vendor research, presenting options and recommendations, support in contractingand pricing negotiations, and working with the TED team to deliver, execute, and fulfill on contractedservices and goods.

    RESPONSIBILITIES

    • Assist the EOM in planning, coordinating and executing TED partneractivations.
    • Develop creative event activations, including exhibition builds andtemporary structures, thatalign with the TED ethos, budget constraints, and incorporate product development strategies.
    • Contribute to marketing strategies, including the integration of partnerbranding in eventcollateral and communications.
    • Support the cultivation and maintenance of brand partner relationships, utilizing a keen understanding of brand partnerships and providing unparalleled client support services.
    • Develop, maintain, report, and reconcile partner activation budgets and vendor invoices.
    • Coordinate with internal and external stakeholders to manage operational needs.
    • Utilize an existing network, past experience in supplier relations,andeffective vendormanagement to source vendors andsuppliers.
    • Maintain relationships with preferred vendorswhile executing and fulfilling supplier and vendor contracts.
    • Ensure regular communication and deliver updates on project progress during weeklyproduction meetings and other key touch points.
    • Consolidate and manage all necessary logistics, encompassing shipping, deliveries, load-in andload-out operations, setup and tear-down tasks, back-of-house technical requirements (AV, computers, electrical, IT, lighting, plumbing, radios, and rigging), and productionschedules.
    • Update and manage event databases, presentations, and other relevant documentsto ensure accuracy and accessibility.
    • Ensure strict adherence to branding identity guidelines throughout all eventactivations tomaintain consistency and cohesive representation.
    • Ensure the efficient and timely delivery of all projects, upholding a highstandard of qualitythroughout the process.
      • 3 – 5 years of direct event operations experience with a demonstrated increase in responsibility.
      • Degree or diploma in event management, marketing, business, project management or similardiscipline or combination with relevant experience.
      • Experience incontract negotiation and vendor management.
      • Experience leveragingnetwork and supplier relations to deliver, execute
      • and fulfill supplier and vendor contracts.
      • Background in brand partnerships, including developing and executingcreativeactivation ideas.
      • Familiarwith marketing strategies, preferably in an event’s context.
      • Experience in budget management and cost control.
      • Excellent verbal and written communication skills.
      • Strong analytical, strategic planning, and creative problem-solving skills with a solution-oriented approach.
      • Able to meet competing deadlines and across multiple projects.
      • Superior organizational skills, motivated and enthusiastic work style.
      • Proficient inMicrosoft Office, Google Docs, and Airtable.
      • All your information will be kept confidential according to EEO guidelines.



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