Event Manager

About CI:

The Canadian Institute (CI), an entity of the C5 Group, is devoted to providing the business intelligence that decision makers need to respond to challenges both here in Canada, and around the world. Headquartered in Toronto, CI operates as a think tank, monitoring trends and developments in all major industry sectors, the law, and public policy, with a view to providing information on the leading edge. Comprised of CI, the American Conference Institute (ACI) and C5, the C5 Group has grown to produce more than 100 events each year, attended by thousands of senior delegates from across the world.

Primary Function

C5 Group is hiring an energetic, experienced events professional to implement and execute the conference logistics for a portfolio of events across Canada hosted by CI.

The primary role and responsibility of the Event Manager is to research, source, negotiate and contract venues and vendors, managing all within assigned budget parameters and to work closely with the internal cross functional teams and shared services in the planning and execution of assigned events. The position will report to the Director of Global Events and this role will touch 15-20 live and virtual events a year. The Event Manager will be a critical, contributing member of the Events Team, and will be passionate and creative about finding value, enhancing the attendee experience.

Core Responsibilities

• To stay current within the events industry through research and education, lending expertise of event concepts, trends, suppliers, market shifts, etc. to the company, event teams and the events themselves
• Develop partnerships with internal departments, understanding their needs to provide solutions suitable to CI’s attendees and sponsors
• Actively participate in all conference planning meetings
• Budget and expense management for assigned conferences to include: (1) ongoing management of P&L’s, identifying and reporting areas of opportunity and/or challenge to the Director of Global Events; (2) Manage hotel/venue and all vendor contracts to meet approved budgeted expenses per line item; and (3) Provide a post conference final expense summary report to Leadership
• Provides input and creative ideas on aligning events/conferences with marketing plans

Core Competencies

• Ability to multitask and manage changing priorities in a high-pressure environment
• Well-honed time management skills and a strong attention to detail
• Highly-developed interpersonal skills and the ability to remain calm under pressure
• Strong negotiating and contract management skills, taking a creative approach to identifying opportunities for cost savings and added value at any stage of the event lifecycle
• Extensive and current knowledge of event venues, entertainment options and contacts both domestically in Canada and internationally.

Knowledge, Skills and Abilities Required

• Minimum of 3 to 5 years event planning experience
• Specific industry designation e.g.
  
  CMP or CSEP is preferred
• Familiarity with basic accounting and budgeting principles
• Ability to independently manage and execute assigned programs
• Strong client service focus
• Ability to problem solve under pressure (e.g. time constraints, demanding attendees and speakers, change in requirements)
• Flexibility to work outside of business hours including working evenings
• Ability to travel to off-site venues for the duration of an event

Equal Opportunities

The C5 Group of companies consisting of The Canadian Institute (CI) and American Conference Institute (ACI) values the diversity (all the ways in which we are different) of our colleagues. As an equal opportunity employer, we promote this diversity and ensure that persons are recruited, hired, assigned, and promoted without regard to race, religion, color, national origin, sexual orientation, sex, veteran’s status, age, gender identity, disability, familial status, pregnancy, or any other trait protected by law.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.