Document Control Coordinator

Job Description

<p><strong><u>Company Description</u></strong></p><p><em>Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure-innovative and sustainable works that improve lives. Over the past century, we've built some of the world's most iconic infrastructure projects.</em></p><p><em>At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, we're building a better future-responsibly, inclusively, and with purpose.</em></p><p><br></p><p><strong><u>About the Project</u></strong></p><p>The Hazel McCallion LRT project is being delivered by Mobilinx, a joint venture between Webuild Group, Amico Infrastructure, and Bot Construction. The consortium brings together unmatched experience in delivering large-scale, sustainable, and complex infrastructure projects in the Canadian market. Join us and be a key part of a high-performing team driving impactful change!</p><p>Learn more at .</p><p><br></p><p><strong><u>About the Job</u></strong></p><p>We are hiring a Document Control Coordinator to join our Document Control team on the Mobilinx project. This position reports to the Document Control Manager.</p><p><br></p><p><strong><u>What You Will Be Doing?</u></strong></p><ul><li>Ensure that the confidentiality of sensitive information is protected and handled according to procedures/instructions</li><li>Organize and maintenance of all documentation pertaining to the project; including RFI's, DCN's, NCR's submittals and drawings etc.</li><li>Assist with verification, registration, filing and control of incoming and outgoing documentation </li><li>Interfacing with the project team to maintain the control of documentation</li><li>Assist in audit verification of documentation to ensure project files are current and labelled correctly</li><li>Print, Duplicate, bind, and distribute documentations as required </li><li>Transmit, receive, record and distribute e-mail correspondence and documentation according to established procedures</li><li>Maintain records of incoming document transmittals and prepare outgoing transmittals and packages</li><li>Assist in Creation/Communication/implementation and maintenance and document control reporting</li><li>Perform project database input and word-processing functions </li><li>Assist in developing training plans/process for documentation </li><li>Assist in maintaining a project RASCI (distribution) Matrix </li><li>Assist with System requests and permissioning</li><li>Providing support to all project participants including external parties with document control practices for project documentation</li><li>Assist in Individual or training project users as with the procedures and Electronic Document Management Systems.</li><li>Perform other clerical duties as assigned</li></ul><p><br></p><p><strong><u>What We Are Looking For?</u></strong></p><ul><li>3-5 years Document control Experience working with Designers, Engineers, Construction Contractors, Subcontractors, Third Parties and Site documentation.</li><li>Experience with all Microsoft Office Suite software is required. </li><li>Experience with PDF software (Adobe and Bluebeam) is required.</li><li>Experience with Electronic Document Management systems is required</li><li>Experience working with many file types</li><li>Complete understanding of construction documents</li></ul><p><br></p><p><strong><u>Why Choose Webuild?</u></strong></p><ul><li>Competitive base salary with RRSP matching up to 4% (for permanent employees).</li><li>Work on major linear infrastructure projects across Canada.</li><li>Group Benefits from Day 1 (20+ hours/week, permanent roles)</li><li>Employee and Family Assistance Program</li><li>Work/life balance encouraged</li><li>3-5 weeks of vacation based on experience</li><li>Tailored training and development</li><li>20% discount at GoodLife Fitness for Ontario employees</li></ul><p><br></p><p><strong><u>Join the Webuild Life</u></strong></p><p><em>At Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.</em></p>