Contract Administrator

Job Description

As a key member of the Project Management team, this role is accountable to oversee the documentation, review, reporting, and continuous management of contracts throughout a project life cycle flagging to the Project Manager where contractual obligations are compromised by any parties involved.

Responsibilities:

• Draft construction contracts, including specifications, payment terms, schedule of values and change order procedures, using appropriate contract templates under the direction of the Project Manager.
• Issue purchase orders and secure signature of terms and conditions or escalate to Project Manager for action.
• Track project progress against contract/po terms, identifying potential deviations, and coordinate with Project Manager for corrective action.
• Process and manage change orders, including cost and schedule impacts, ensuring proper documentation and approvals.
• Notify Project Manager if contract payment issues are brought forward by trade partners or vendors, and provide documentation to aid in resolving contractual disputes which may include potential claims and negotiations.
• Maintain comprehensive contract documentation, including submittals, RFI's (Requests for Information), and progress reports.
• Review contractor invoices based on contract terms and project progress.
• Coordinate with project managers, subcontractors, vendors, and accounting team to address contractual issues.
• Identify potential contractual risks and implement mitigation strategies under direction of Operations Leadership team.
• Monitor project costs against the contract budget and identify areas for cost optimization.
• Set up of vendor / suppliers in financial system following policy requirements.

Qualifications

• Secondary education in construction accounting, job costing, and/or contracts administration.
• 5+ years experience performing construction contract administration and accounting functions.

Required Skills

• Strong understanding of current construction contracts and contract law with ongoing upgrading of learning.
• Detail-oriented with strong analytical abilities.
• Ability to interpret construction drawings and specifications.
• Knowledge of project management principles.
• Proficiency in relevant software (e.g., construction management platforms).
• Exceptional information tracking and software skills.
• Solid knowledge of construction accounting processes, methods, job costing, and construction billing.
• Ability to work independently for a considerable portion of the time.
• Able to articulate self well in a team setting.
• Can manage multiple tasks and competing priorities to achieve deadlines.
• Handles pressure well.
• Demonstrates conflict resolution skills with a focus on finding solutions to issues or problems.
• Shows curiosity and interest in learning new ways of performing tasks or in systemizing work to allow for greater administrative efficiencies.

Equal Opportunity Statement

We are committed to diversity and inclusivity.