Zgemi Inc.
Company Description
Zgemi Inc. is a construction management and full-service general contractor. We provide design, development, renovation, restoration, and remodeling for hospitality, residential, commercial, and institutional buildings. At Zgemi, every project step will be handled by our experienced Project Managers and construction team to ensure successful completion on budget, on time, and beyond expectations.
Through a close working relationship with contractors, designers, architects, and engineers, we offer innovative solutions for projects. We constantly strive to provide on-site performance, prioritizing safety, optimum planning, and coordination.
Job Purpose
We are seeking a highly organized and proactive Project Coordinator to support our growing team. This role is essential in ensuring seamless day-to-day operations and facilitating effective communication across departments and external partners.
The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment.
You will play a key role in coordinating construction projects, maintaining documentation, scheduling, and supporting our project management and operations teams.
Duties & Responsibilities
Prepare necessary documents required for project startup
Maintain and monitor multiple site reports and keep them organized on the server
Maintain and update stakeholder lists for multiple projects
Maintain and update all required transmittals for multiple projects (ex. Shop drawings, samples, specifications of products, etc.)
Coordinate to issue sub-trade PO
Prepare change order and submit new estimates for approval; once approved, distribute the site instruction to site and issue change order/PO to sub-trades
Comply and prepare weekly and monthly reports
Check the sub-trade invoice with PO and site verifications and forward to PM for approval
Prepare close out documents for projects
Calculate require material takeoffs
Process purchase orders and material orders
Coordinate permit drawings, most up-to-date drawings (including addendums) and millwork drawings to site
Maintain weekly site visits and progress reports
Review change orders and request/prepare quotes as necessary
Collect close out documentation
Read, interpret and understand contract drawings and specifications, and maintain conformance with same during work processes
Conduct thorough analysis of tender drawings and prepare detailed/accurate quantity takeoffs
Demonstrate reliability, accountability and excellent customer service
Review the project plans and specifications and comment on the design, scheduling, possible cost savings measures and potential construction problems
Participate in pre-construction process, including attending meetings, preparing and presenting budget and value engineering.
Qualifications & Skills Required
Post-secondary education in Construction Management, Engineering, or Architecture (degree or diploma required)
Minimum 2 years of experience in a Project Coordinator or similar role within the construction industry
Strong ability to read, interpret, and analyze construction drawings and technical specifications
In-depth understanding of trade scopes of work and construction phases
Knowledge of construction management methodologies, including lump sum and design-build contracts
Proven ability to manage multiple priorities and meet tight deadlines in a fast-paced environment
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Project Management Software
Excellent interpersonal and communication skills with the ability to build trust and maintain professional relationships across stakeholders
Detail-oriented, organized, and solution-focused with a proactive mindset
Must possess a valid Ontario Driver’s License and access to a reliable vehicle
Job Type: Full-Time, Permanent
Salary: $55,000.00 to $70,000.00
