Business Administrator

Job Description

We are currently seeking a professional and experienced Business Administrative (& Site Time Focal) to support a senior leadership team within a dynamic, high-accountability environment on a contract with view to extend. This is a great opportunity to bring your administrative expertise and technical skills to a complex, fast-paced industrial setting where attention to detail, great communication, records management and confidentiality are key.

The successful candidate will provide executive-level administrative support, manage timekeeping and payroll processes for operations staff, and act as a key communication hub across various energy departments of a global energy organization, onsite, in the North East area of Edmonton Alberta - reaching those likely residing in the Fort Saskatchewan, Sherwood Park, and Scotford areas.

Key Responsibilities

• Executive & Administrative Support
• Manage calendars, meetings, and travel arrangements for senior managers.
• Handle confidential correspondence and prepare reports, presentations, and documents.
• Process complex expense claims in a timely and accurate manner.
• Coordinate office supplies, meetings, and ad-hoc administrative tasks as needed.
• Payroll & Timekeeping (Site Time Focal)
• Serve as the subject matter expert for Workday and SchedulePro systems.
• Enter and validate timekeeping records, including shift changes, absences, and overtime.
• Ensure compliance with internal payroll policies and Collective Bargaining Agreements.
• Audit time entries and resolve discrepancies prior to payroll submission.
• Coach front-line supervisors and production staff on timekeeping and pay practices.
• Records Management & Reporting
• Act as SharePoint Functional Site Owner and Records Management Focal for the asset team.
• Maintain secure documentation and support data privacy protocols.
• Generate and distribute regular reports (e.g., overtime, absence, and quota reconciliation).

To be successful:

• 3-5 years min. of consistent proven experience in an administrative, business support, (and senior support) or timekeeping/payroll role (Energy/Oil & Gas Industry).
• Education in Office or Business Administration.
• Proficiency in Microsoft Office, Workday, SharePoint, and/or SchedulePro is essential.
• Proven ability to manage sensitive information with integrity and discretion.
• Strong communication and problem-solving skills across all levels of the organization.
• Skilled in working with executive and senior leadership.
• Ability to prioritize competing deadlines and manage multiple responsibilities efficiently.
• Work onsite in the Fort Saskatchewan/Scotford, Alberta area Monday to Friday 40 hrs per week in a contract role.
• Valid driver's license.
• Must be legally authorized to work in Canada.