AI Executive Assistant [394]

Job Description

About the Company:

Weinberger Divorce & Family Law Group, LLC - is one of New Jersey’s leading family law firms, dedicated to protecting clients’ rights, children, and futures with skill and compassion. With a team of award-winning attorneys and offices across the state, the firm provides trusted guidance and tailored solutions for even the most complex family matters. As a fully remote team, they maintain a high-performance culture built on trust, clear communication, and shared accountability

About the Role:

We are seeking a highly skilled and proactive Executive Assistant to support senior leadership in a full-time, remote capacity. This role requires top-tier organizational skills, exceptional communication, and the ability to manage complex workflows, calendars, and priorities independently. The ideal candidate will be technologically fluent, AI-curious, and thrive in a fast-paced environment where initiative and ownership are expected. If you’re calm under pressure, detail-obsessed, and eager to support a high-impact executive, we’d love to hear from you.

This is a Full-Time remote role.

We are looking for an Executive Assistant specifically with these requirements:

• Excellent English written and verbal communication skills.
• 5+ years of experience supporting senior-level executives in a fast-paced environment.
• Proven experience working remotely with minimal oversight.
• Ability to manage calendars, inboxes, travel logistics, and workflows independently.
• Strong time management and multitasking skills.
• High level of discretion, confidentiality, and professionalism.
• Confident using AI tools (ChatGPT, Claude, Gemini, Midjourney, etc.).
• Comfortable with automation tools (Zapier, Lindy, HeyGen, ElevenLabs, etc.).
• Familiarity with productivity platforms (Microsoft Office, Zoom, ClickUp, Asana, or similar).
• Skilled in basic video and audio editing for content tasks.
• Comfortable working in a fast-paced, priority-shifting environment.

Your responsibility will include (but not limited to):

• Managing executive calendars, travel, inboxes, and day-to-day operations.
• Preparing agendas, taking detailed meeting notes, and tracking action items.
• Creating, organizing, and maintaining SOPs, internal documentation, and company records.
• Supporting new initiatives across the firm and other business ventures.
• Using AI and automation tools to streamline workflows and increase efficiency.
• Editing and producing basic audio/video content (e.g., short-form clips, podcasts).
• Communicating clearly with leadership and tracking project progress.
• Handling sensitive company and client information with the utmost confidentiality.
• Acting as a true thought partner to leadership - anticipating needs and driving results.
• Demonstrated experience building AI agents or no-code solutions using platforms like Claude, Lindy, Manus, or similar.
• Designing and deploying AI-powered operational tools (e.g., prompt-based assistants or automations) to solve recurring business problems.

Growth Opportunities/Perks:

• Work in a forward-thinking, tech-embracing legal firm.
• 3 weeks paid vacation.
• Be treated as a trusted partner, not just a task-taker.
• Collaborative and respectful work culture with leadership that values input.
• Opportunities to grow into expanded responsibilities over time.

This Position Is Perfect For You If…

You’re a proactive problem-solver.

You don’t wait to be told what to do; you take initiative, anticipate challenges, and solve problems before they happen.

You’re calm and organized under pressure.

You can juggle competing priorities without breaking a sweat and keep everything moving smoothly, even in high-pressure situations..

You’re tech-curious and love efficiency.

You’re excited about AI and automation tools, always looking for better, faster ways to get things done.

Our hiring process is made up of four parts, so please be aware that you will need to dedicate time for a questionnaire, a video, and two 1-on-1 interviews.

Thank you for taking the time to consider this position. I look forward to hearing from you soon!