Administrative Assistant
Aplin
Halifax
Job Description
Join a top employer and grow your career. Aplin has partnered with a Halifax, NS-based organization to hire an Administrative Assistant! This is a 6-month contract with the potential for extension.Benefits & Perks
- Compensation: $25 to $27/hour
- Schedule: Monday to Friday, 8am to 4pm
- Term: 6 month contract with potential for an extension
- Location: Fully on-site at the client's Halifax, NS office
In this role, you will support the project manager and contribute to the smooth execution of maintenance, operating, and capital project activities. Key responsibilities include:
- Assist in preparing monthly reports for maintenance, operating, and capital budgets.
- Prepare requisitions and receive against purchase orders.
- Track invoices and confirm accuracy against work orders and initial approvals.
- Maintain detailed filing systems for maintenance and improvement projects.
- Receive and dispatch maintenance calls.
- Complete general maintenance-related administrative tasks.
- Monitor progress on assigned work orders and assist with work orders requiring new equipment, outside contractors, services, or other expenditures.
- Ensure compliance with the Real Estate Safety Program and Environmental Management System.
- Follow all Occupational Health & Safety rules and guidelines, supporting both personal and team safety.
- A Diploma or Degree in Business, Administration, Accounting, or a related field is considered an asset.
- Minimum 3+ years of administrative experience, ideally with exposure to facilities, maintenance, or capital project environments.
- Experience with purchase orders, invoices, and vendor coordination.
- Proficiency in MS Office (especially Excel); experience with Oracle is an asset.
- Excellent communication, organizational, and multitasking skills.
- Strong attention to detail and the ability to manage multiple priorities in a fast-paced setting.
How to Apply
Ready to start your career as a Administrative Assistant at Aplin?
- Click the "Apply Now" button below.
- Review the safety warning in the modal.
- You will be redirected to the employer's official portal to complete your application.
- Ensure your resume and cover letter are tailored to the job description using our AI tools.
Frequently Asked Questions
Who is hiring?▼
This role is with Aplin in Halifax.
Is this a remote position?▼
This appears to be an on-site role in Halifax.
What is the hiring process?▼
After you click "Apply Now", you will be redirected to the employer's official site to submit your resume. You can typically expect to hear back within 1-2 weeks if shortlisted.
How can I improve my application?▼
Tailor your resume to the specific job description. You can use our free Resume Analyzer to see how well you match the requirements.
What skills are needed?▼
Refer to the "Job Description" section above for a detailed list of required and preferred qualifications.
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