Hays Specialist Recruitment
Role: Senior Administrative Assistant
Location: Toronto, ON (5 Days In-Office) Travel to Meaford, ON may be required
Length: 15-16 Month Contract
Rate: $25-30/hour
Job Summary:
Hays has partnered with a leading Oil & Gas company. We are seeking a highly organized and detail-oriented Senior Administrative Assistant to support the VP in Toronto. This candidate will be required to work in-office at their downtown Toronto office.
Reporting to the VP, Ontario Pumped Storage Project (Project), this position is responsible for administrative support of the Ontario Pumped Storage Team as well as assisting with the management of the Toronto Office as required.
Responsibilities/ Specific responsibilities include:
• Coordinate meetings (in calendar, room bookings, catering).
• Coordinate team events (investigate options, propose activities, coordinate and communicate with internal/external stakeholders)
• Coordinate & book travel (air, hotel, car rentals) for OPS team members as required
• Complete expense reports for OPS leadership.
• Assist in preparation of presentations and other documents as requested
• Take meeting minutes as required.
• Manage documents routed for approvals (e.g. Adobe Sign)
• Assist with ordering/managing supplies and other logistics for the Toronto Office as required
Note that these responsibilities will evolve as the project progresses.
Qualifications and Education:
• 6 years+ related experience or appropriate combination of education and experience.
• Excellent organizational skills.
• Excellent computer skills (MS Office Suite, MS Teams, Firmex, SAP, Workday, SharePoint)
• Excellent communication skills (both written and verbal).
• Ability to work with diverse functional groups.
• Ability to work and excel in a fast-paced, complex situations.
• A self-starter, able to work with minimal supervision.
