Clerk, Community Safety Unit

Clerk 2, Community Safety Unit
Job Requisition Number:6882
Division:Community Safety Unit
Location:Toronto/Downtown
Address(es):100 Wildcat Road
Affiliation:Union: CUPE 79
# of Vacancies:1
Vacancy Type:Full-time Temporary
Contract Length:
Hiring range/wage $:32.89 – 34.06
Salary/wage range $:32.89
Grade:TCHC 4
Work Details (Days/hours):Monday – Friday 35hrs per week
Existing or New:Existing
Posted Date:6/22/22
Deadline to Apply:7/6/22
About Toronto Community Housing Corporation
Toronto Community Housing Corporation (“TCHC”) is the largest social housing provider in Canada and the second largest in North America. We are wholly owned by the City of Toronto and operate in a non-profit manner. TCHC has 2,100 buildings in more than 100 city neighbourhoods. We are an essential part of the City of Toronto’s fabric and social system. TCHC provides homes to nearly 60,000 low and moderate-income households. Our 110,000 tenants come from many different backgrounds with a diversity in age, education, language, mental and physical ability, religion, ethnicity and race. We put our tenants first. We strive to be tenant-focused, collaborative, fair, respectful, accountable, solution-driven, and proactive in everything we do. Our nearly 2,000 employees work to achieve our vision of quality homes in vibrant communities where people are proud to live and work.We are committed to providing equal opportunity to all employees and strive to create a diverse workplace that reflects the cultural mosaic of our great city and the communities we serve. We recognize the value that comes from different viewpoints, unique experiences and diverse perspectives of our employees, who bring fresh, new ideas to our business. Diversity plays a key role in our ability to deliver on our mission to provide clean, safe, well-maintained, affordable homes for tenants.TCHC is committed to diversity and inclusion within its community and encourages applications from Indigenous peoples, racialized persons/persons of colour, persons with disabilities, women, LGBTQ2S persons, and others who can help us provide vibrant communities and make our city a great place to live.
Description
Make a difference 
Do you see yourself working for one of the largest social housing providers in North America that is dedicated to improving the lives of its residents? Are you a dynamic, service oriented individual who is eager to learn and expand on current skill sets? If this sounds like you, then we have an opportunity you won’t want to pass up! Position Summary
The successful candidate will perform varied administrative duties and specialized clerical functions.What you’ll doRespond to telephone and email enquiriesKeep current on appropriate legislation, policies, events, etc., to enable current information.Maintain computerized system/databases by updating percentage complete for work orders and job numbers, ensure timely progress billing to clients on a daily basis.Create work orders, job numbers and quotations on a daily basis.Input data (eg invoices, PR, CCN…etc) into computerized database (i.e. CMS, Easy Trac,and other data systems as required, etc) and tracking of document (eg invoice, VAC, CCN….etc) approvals.Track vendor costs to ensure payment of all invoices by year end.Contact vendors for billing, past due invoicing, quotation verification, and other related items.Create various spreadsheets and documents using Microsoft Excel and Microsoft Project and Microsoft office.Track, check, update CMS, Easy Trac, and other Data Systems as requiredCreate, close, fax and file purchase orders to vendors (suppliers/subcontractors/consultants, Property Management….etc) for the Facility Management,) unitAssign purchase orders and work orders to all incoming invoices and distribute for signature.Keep ongoing and documented record of work orders, job numbers with description of work.Create hard copy files for work orders and jobs that require documentation of material/project information filed.Prepare close-out documents including maintenance manuals, warranties, sign offs…..etc for jobs completed.Track vendor cost by entering invoices related to specific job into computerized database, construction filing system and reconciling batches.Prepare correspondence, notices (including translations), letters, emails, and blue prints to be copied and delivered.Prepare and send notice to TCHC-Asset Management, Call Centre….etc.Schedule meetings, prepare agendas, take minutes, order refreshments, location & meeting room bookings and attend various meetings.Maintain list for cell phones, file monthly phone usage records, lieu time hours, travel expenses/mileage…etc notify manager of anomalies.Prepare and order courier packages for pick-up and delivery.Advise response centre, in writing, of emergency contact information and scope of work for all jobs upon commencement.Prepare financial reports, vendor and customer files.Prepare documentation for pre-construction meetings, progress site meetings, site inspection meetings, job closings and warranties.Enter trades hours into computerized databaseWhat you’ll need Demonstrated knowledge of housing related legislation, by-laws, policies, etc.Demonstrated experience using financial systems with ability to extract and compile data.Working knowledge of TCHC’s organizational structure would be helpful inresponding to enquiries from internal and external sources and to appropriately direct documents within the organization.Demonstrated oral and written communication skills are required to compose correspondence and respond to information requests from a wide range of internal and external contacts.Experience utilizing a variety of computerized PC office systems with demonstrated ability in various software products including MS Office and SQL.Must be able to organize, prioritize a heavy and constant workload and meet deadlines with conflicting prioritiesExperience with international craft tradespeople and Collective Agreements would be an assetWhat’s next
Once you apply, we’ll review your resume to determine if your skills and experience match the qualifications for the role and only qualified candidates will be contacted for next steps. If you move forward, the process may include an interview, written/practical test, and reference checkPlease note, TCHC has a mandatory vaccination policy wherein staff are required to be fully vaccinated against COVID-19 as of November 23, 2021 with the exception of employees with approved accommodations
Accessibility for Applicants
Toronto Community Housing is committed to equity in employment. Our goal is a diverse, inclusive, and barrier-free workplace that reflects the communities we serve.We will provide reasonable accommodation to applicants with disabilities at all stages of the hiring process in accordance with the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act, 2005, and Toronto Community Housing’s Accessibility Policy.If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to our Human Resources department at accessibility.hr@torontohousing.ca or call our accessible accommodations line at 416-981-4119. Please refer to the job requisition number when you contact us.


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