Administrative Assistant (Hybrid, Part-Time)

Toronto, ON•Remote

$20–$25 an hour – Part-time, Permanent

Job details

Salary

$20–$25 an hour

Job type

Part-time

Permanent

BenefitsPulled from the full job description

Casual dress

Flexible schedule

Flextime

Work from home

Full Job Description

This part-time (27.5 hours/week) role is responsible for a wide range of administrative duties and key to our business running smoothly. A hybrid position, the successful applicant must be willing to work in our office Tuesday to Thursday. Remote work on Monday and Friday is possible.

ClickInsight is a leading specialist in digital analytics. For over 15 years, we have helped organizations large and small use data to innovatively grow their businesses. We are a Google Certified Partner as well as an Adobe Partner.

Duties and responsibilities include:

  • Greet office visitors, answer phones, open and distribute / scan mail; file hardcopy or digital files
  • Purchase office supplies and software licenses as required
  • Manage new hire HR and IT set up. Assist with resolving technology issues
  • Support office facilities and coordinate with building management, including Health & Safety Committee and Fire Warden duties
  • Organize, schedule and coordinate meetings and social events
  • Create PowerPoint presentations and other documentation
  • Backup bookkeeping data entry
  • Set up and manage new vendor and client master data
  • Communicate with vendors and clients on billing matters
  • Assist with report preparation
  • Assist with government interactions, administration, reporting, remittances and compliance
  • Other office administrative duties as required

You enjoy and thrive in positions with the following requirements:

  • Strong attention to task and work details
  • Handle detailed work with better-than-average accuracy and with careful attention to the quality of the work
  • Create systems and document processes
  • Communicate easily and well both verbally and in writing
  • Can work independently
  • Able to take ownership, initiative and adaptable to take on different tasks and projects
  • Calmly manage priorities and handle multiple tasks while ensuring all are delivered as scheduled on-time and completely

Your qualifications:

  • Degree or diploma in business administration or related field, and at least 2 years of relevant working experience
  • Pays deep attention to detail and has strong organization skills
  • Able to show us your Office 365 Online skills (Word, Powerpoint, Excel, Teams, Sharepoint)
  • Can effectively communicate with a decentralized team virtually through chat and video meetings
  • Excellent verbal and written communication skills
  • Able and willing to work in our office 3 days a week
  • Provide references from past supervisors about the above capabilities

—- TO APPLY —-

Are you qualified and interested? If yes, then here are your next steps:

  • (1) Write us a short note explaining why this position interests you and how you’re a good fit for this role
  • (2) Submit the note along with your resume, and
  • (3) Complete a quick 12-minute online assessment. Please go to this URL to begin: https://clickinsight.vip/fn22

Thank you to all who apply for your interest in this job.

All qualified applicants will receive consideration for employment. Upon request, we will provide reasonable accommodation for persons with disabilities to support participation of candidates in all aspects of the recruitment process.

  • We will only be contacting candidates selected for an interview.
  • All applications are confidential.
  • No phone calls or recruiters or outsourced/remote providers please.

This posting closes on Thursday, June 23, 2022

—-

Learn more about us at https://ClickInsight.ca

—-

LOCATION: 3280 Bloor St West, Toronto (Islington & Bloor Subway, Line 2). Well-serviced complex with Goodlife, many food options, parking nearby.

ENVIRONMENT: Open concept, flexible hours, including late start Mondays (1 pm) and Fridays end at 1 pm.

  • Work is hybrid – Tuesday-Thursday in office. Flex Monday and Fridays work from home.
  • When in office, workspaces are appropriately physical distanced. Must be fully vaccinated.

Job Types: Part-time, Permanent
Part-time hours: 27.5 per week

Salary: $20.00-$25.00 per hour

Benefits:

  • Casual dress
  • Flexible schedule
  • Flextime

Schedule:

  • Monday to Friday

COVID-19 considerations:
Work at ClickInsight has always been hybrid, 3 days/week in office. All employees must be fully vaccinated to work on site. Our building has regular sanitization of all areas and adheres to all public health policies.

Application question(s):

  • Are you willing and able to come to work physically in our office at M8X 2X3 three (3) days per week?

Experience:

  • office-based administrative: 2 years (required)

Application deadline: 2022-06-23
Expected start date: 2022-07-06

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