Administrative Assistant

WHO WE ARE CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.
THE ROLE Under the supervision of Senior Manager – PSP, the Administrative Assistant – PSP ensures the collection of necessary documentation and arrangement of topic briefings as required by the supervisor in preparation for conferences, meetings, and appointments.
She/he provides administrative support such as data entry, word processing, faxing, photocopying, correspondence, distribution and follow-up action.
She/he organizes meetings, advises attendees, drafts and distributes agendas and minutes. She/he schedules and arranges appointments, meetings and travel schedules.
She/he organizes event calendar.
QUALIFICATIONS NEEDED Education, Certifications and Licenses
College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field

Experience
In office administration and records management
In making travel arrangements and travel claims
In invoice and order processing
In organizing meetings and schedules
In drafting and distributing correspondence
In the preparation of reports
In maintaining web ready graphics and desktop publishing
In using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing
Competencies, Skills and Abilities
Client focus, organizational knowledge, communication, innovation, teamwork and leadership.
LANGUAGE REQUIREMENTS Bilingual Essential
Reading: Functional
Writing: Functional
Oral: Functional
BENEFITS AVAILABLE Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.
Work Life Balance: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.
Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.
Learning and Development: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training.
Perks: Discounts through CF One Member Appreciation.
OTHER INFORMATION This is a hybrid position with an assigned work location allowing the employee to work partly from a corporate office and partly from a home office in accordance with the CFMWS Flexible Work Options Policy, and with approval from the direct manager.
PSP: Keep our Canadian Armed Forces operationally ready and their families and military community healthy as part of the team at Personnel Support Programs. Personnel Support Programs contributes to the operational readiness of our Canadian Armed Forces through the provision of fitness, sports, recreation and health promotion programs to military communities across Canada and members while on deployment.
START DATE January 9, 2024

TYPE OF POSITION
Full-time, Permanent
INCLUSION AND ACCOMMODATION CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. Workplace accommodation measures are available to all candidates identifying a need during the selection process.

Source ⇲
WhatJobs